Corporate Event Planning – Frequently Asked Questions

The EPI-Events team are full-service corporate event planning specialists. As such, we get asked a lot of questions about event planning. We’ve compiled a list of the top 7 FAQs below to give you the knowledge you need before you even meet with us.

How long have you been planning events?

Our founder Lilia has many years of experience planning events of all shapes and sizes across Europe and North America.

In addition to Lilia’s extensive experience, the entire EPI-Events team brings years of combined event planning services experience to every project,

What services do you provide?

EPI-Events is a full-service corporate event planning company.

For a full list of our services, see our Corporate Events page.

Can you source venues?

Yes! We are happy to help you find a venue for your event. In fact, we offer complete event packages with everything from A to Z!

With that being said, it’s always best to plan many months in advance of your event date. It may take up to a year to find the venue of your dreams!

Is hiring an Event Planner worth it?

Absolutely! An experienced event planner has a strong attention to detail, managing every part of the planning process. Our corporate event planners can handle any type of event and ensure that it runs smoothly from start to finish.

Overall, event management saves you time, stress, and money.

Why do I need an event planner?

An experienced event planner offers a wide range of benefits to help create a successful event.

To name just a few, we provide:

  • reputable suppliers/vendors
  • negotiate the best rates/discounts
  • terms & conditions on your behalf

How do you keep my budget on track?

We are meticulous about keeping track of every dollar.

We keep track by monitoring and updating spreadsheets, knowing where to prioritize spending, and keeping a part of the budget set aside for emergencies.

When should we start planning an event?

It really depends on the nature and size of your event, but we always recommend starting your planning as early as possible. Certain types of events will require booking certain things, like venues, well in advance.

We recommend partnering with an event planner as soon as you know you’ll be planning an event.

What are your fees?

Fees often depend on the type of event and the amount of work requested. We don’t have specific packages because we offer services tailor-made for your needs.

We’ve found that packages often cost clients more, as they end up paying for things they don’t need.

Will you be on-site the day of the event?

Absolutely! We arrive at the venue early to set up everything and make sure every detail is ready, so you don’t worry. Then, we coordinate the entire event from on-site.

As corporate event planning specialists, we understand your concerns. If you didn’t see your question listed above, please reach out to us to get your answer directly from the experts! And if you’re ready to start planning your corporate event with EPI-Events, contact us today, and let’s get to work!

Why Should I Hire an Event Planner for My Corporate Party?

When was the last time you attended a social event where you had a great time, and everything seemed to run smoothly? What about the last time you were at an event that was behind schedule, unorganized, and an overall poor experience? Chances are the former has an event planner, and the latter did not.

No matter the type of event, putting it all together is not for the faint-of-heart. This is doubly true when you’re already busy full time. Hiring a corporate event coordinator can help take the stress out of the planning process. An event professional can ensure your event fits your budget, and your vision.

If you need to throw a stress-free, professional, and memorable corporate party, consider these reasons to hire an event planner.


Delegate Responsibilities

Let’s face it, “event planning services” likely isn’t in your job description. And yet, somehow the task of planning the next big event has fallen on your shoulders. Save yourself time and stress by delegating responsibilities to a professional.

Organize in a Time Crunch

If you’re stuck planning an event with a limited timeline, a planner’s expertise can really shine. What’s more, a successful planner has fine-tuned their time management skills to a science. That means they can pull incredible things together is a short time.

Experience & Knowledge

Execute Your Vision

If you’re throwing a corporate event, focusing on a vision of what you want can be hard. This is especially true for strategic events, like product launches, or trade exhibition. Those goals need to be met.

This is were a professional event planning company can rise to the occasion. These pros can help find a theme to meet your needs, as well as create elements to make sure your event is memorable.

Cover All Details

Pulling off a successful and memorable event takes a lot of skill, planning, practice, and resources. Do you have these skills?

If not, getting help from an event professional will ensure all the details are covers, and your guests won’t be disappointed.

Capitalize on Creativity

Thanks to all their previous experience, a planner can give you solid advice on the level of success for each of your ideas. What’s more, they can tap their own creativity to explore your proposed ideas, and turn them into stunning reality.

Ease Negotiation Process

A professional event manager provides expert negotiation skills. For example, when it comes to catering, they will be able to negotiate a contract that is mutually beneficial to both you and the catering company. These negotiation skills are honed over years of experience, and will allow you to get the most bang for your buck.


Mange Your Event Budget

Budgeting is what event planners do best! A good event planner can take everything we have discussed so far, and work within your provided budget. They can ensure you’re spending the right amount, in the right places for event success.

Your next corporate event can be a huge success if you choose to work with an event planner. An experienced planner, like EPI Events, can save you time, stress, and money in the long run. Remember, spectacular events don’t happen by themselves! Putting them together takes skill, experience, and plenty of resources.

Contact us to make your next event memorable!

7 Fun Corporate Team Building Ideas

Are you starting to notice some slumping shoulders – and slowing productivity – around the office? It may be time for a team outing!

The right team building activity or event can have a profound impact on the morale and efficiency of your team! But with so much already on your plate, and so many options to choose from, how do you pick the right one?

Luckily, Toronto is full of unique and exciting team building opportunities, and EPI Events is here to help you sort through them all!

1. Karaoke

What better way to get people to come out of their shells than some good old-fashioned karaoke? At around $50 an hour, this option gives you a lot of team-bonding bang for your buck. And with 1,000s of songs to choose from, everyone can have a great time breaking out of their comfort zones!

2. Beer Lessons

The brewing of beer is chemistry elevated to an artform. From IBUs, to AA%s, there’s a lot to learn – and taste! Great for large groups, Batch offers a space to rent that can fit up to 200 people. That means you can bring along all your team members to sample the suds!

3. Escape from Casa Loma

Escape rooms in Toronto, once a booming new fad, are now a dime-a-dozen – but the one at Casa Loma is in a league of its own! This Prohibition-themed dungeon escape features particularly difficult puzzles and costumed performers to complete the immersive experience.

4. Cirillo’s Culinary Academy

With 2 locations in Toronto, Cirillo’s is a trendy culinary school and a great place for a team building exercise. Groups are divided to tackle a 3- or 4-course meal in a hands-on cooking class, encouraging teamwork and good communication. All while fostering fun with food! Even better – you get to eat what your hard work creates!

5. VR Gaming

For an experience that’s truly unique, take your team to totally new worlds with virtual reality! Located in downtown Toronto and Richmond Hill, VR Rulez offers games in a variety of genres. From virtual sports, to a zombie apocalypse shooter, classic racing, and more, there’s something to fit every company culture.

6. Bubble Soccer

Sometimes you just need to let your people cut loose and have some fun! Forget everything you know about soccer – this game has more in common with bumper cars. Bubble Soccer Toronto provides all the equipment needed and has both indoor and outdoor locations across the GTA.

7. Axe Throwing

Get in touch with your inner Neanderthal and dominate the office water cooler for years! With a few businesses around the GTA to choose from you’re sure to find a location near you. Once all the various and necessary safety precautions have been explained, you’ll be ready to show off your axe wielding skills to the whole office.

Most people learn best when they’re enjoying themselves. Providing your team with opportunities to practice their leadership and teamwork skills helps make your workplace communication more effective. You can help promote trust among your employees by letting them work together outside the hierarchy of the office.

For more corporate team building ideas, or help in any aspect of planning your corporate event, don’t hesitate to contact us today!

5 Cool Holiday Party Venues to Consider this Season

The corporate holiday party season is almost upon us! Are you looking for the perfect venue to host your employee appreciation event this year? Try one of these unique and exciting event venue options for your office holiday party!

The Rec Room

Food, drinks, games, and more! The Rec Room offers an exciting and fun environment to escape reality in for a few hours! With video games, ping-pong, live entertainment, and more, this venue is a great place to hold a corporate holiday event. What’s more, it can be privatized to leave your employees free to have a fun night together.

The One Eighty

Sitting atop the 51st floor of the Manulife Centre, The One Eighty is a restaurant and bar with the most stunning views of the Toronto skyline. What’s more, the elegant atmosphere provided by The One Eighty makes is a classy locale for any cocktail reception or corporate event.

The Westin Trillium House, Blue Mountain

Just two hours northwest of Toronto, nestled amid beautiful landscapes, lies The Westin Trillium House, Blue Mountain. Offering a rejuvenating experience in one of the most stunning travel destinations in Ontario, this venue is located in a pedestrian-only village. With all sorts of activities to consider, like skiing, shopping, and exploring, this is one holiday party venue you shouldn’t overlook.

Cruise Toronto

Specializing in cruises for elegant weddings, company socials, and private parties, Cruise Toronto can make your holiday office party something worth remembering. The cruise will take you and your guests in and around Toronto Harbour and the Island lagoons to provide you with the best city views possible. What’s more, they offer casino, karaoke, and entertainment packages to spice up your holiday event.

Mildred’s Temple Kitchen

Located near downtown Toronto, deep in the heart of Liberty Village, Mildred’s Temple Kitchen is a foodie’s dream come true! With a commitment to locally sources, seasoned ingredients, the food is nothing short of delicious. And with a bright and industrial, yet warm, inviting, and relaxing atmosphere, your employees will be talking about your holiday party long after it’s over! What’s more, Mildred’s is happy to handle private events.

There are so many incredible options for corporate holiday parties in and around the Toronto area we couldn’t possible name them all. No matter what style of holiday event you’re looking to throw, EPI Events can help you find the perfect venue to host it. Are you looking for a fun and exciting way to show your employees how much you care this holiday season? Contact us today, and let’s start planning your holiday party now!

5 Great Corporate Holiday Party Ideas

It’s almost that time of the year again! Time to let your employees know just how much you appreciate all their hard work and celebrate the successes of the past year! So, instead of handing out gift certificates or candy canes, this year try something different – an office holiday party! Better than any gift ideas, a corporate holiday party can – and should – be an exciting and memorable event.

Amidst the wrapping paper, hot chocolate, and gingerbread houses, it can help boost your employees’ morale, help them build stronger bonds, and feel valued and appreciated.

Ideally, whatever sort of holiday office party you decide to throw, it should be removed from any of your company properties. That way your employees and their guests can disconnect from work and have some fun!

But if you’ve been throwing the same old office holiday event every year, it might be time to break out of your rut and try something new and exciting! That’s why we’ve got 5 great ideas for your next corporate holiday party, right here:

1. Tubing

Not everyone knows how to ski or snowboard, but anyone can sit in a tube! There’s no need to fight against the winter conditions when you can use them for some fun. And what’s more, you can end the evening with a warm dinner near your tubing location. All in all, this is a great way to release stress and have a ton of fun! Try places like Kitchener or Blue Mountain.

2. Retreat Day

Another out-of-the-box idea for a fun office party is a spa day with some outdoor activates. Nothing quite eliminates stress like a day of pampering! And like tubing, this sort of event can be topped off with a nice warm meal, and perhaps a firework show. You might also mix in a gift exchange or “secret Santa.” Try the Muskoka area for this sort of event.

3. Themed Costume Party

Who says costumes are just for Halloween? Break the mold with a holiday themed costume party! You can go with a spooky theme, but you certainly don’t have to. Ask your guests to arrive dressed as their favourite literary, television, or holiday character. The possibilities for holiday cheer are endless!

4. Game Night

Board- and table-top games have seen a recent surge in popularity, and as such, several themed bars and coffee shops have opened to meet the demand. Try Toronto’s Time Capsule Board Games Café & Bar, or Brew Wizards Board Game Café. Of course, a game night doesn’t just have to be board games – you could also go bowling or visit an adult video game arcade, like Dave & Buster’s.

5. Boat Cruise Dinner Party

Our final corporate holiday party idea is something you might not consider during the winter months – a boat cruise dinner. Though the cold weather keeps many people away from the waterfront, it also means demand and costs are lower. Most businesses running these kinds of cruises during the colder months operate boats with heated interiors, offering a cozy place for food and drinks. This makes it an ideal and often overlooked option.

No matter what sort of event you choose for your office holiday party, EPI Events is there to help you get each of the details just right! Are you in the market for an exciting way to show your employees how much you care this holiday season? Contact us today, and let’s start planning your holiday party now!

Office Holiday Parties Have A Great Effect on Productivity

The holiday season comes right at the end of the calendar, just as your team is getting tired after a long year. Yet, despite their weariness, this season is marked by good spirits and general happiness. That makes it the perfect time to thank your employees for all their hard work and dedication throughout the year. Showing your gratitude with an office holiday party helps your employees feel appreciated and recognized. These feelings help them maintain their motivation and high level of productivity through the upcoming year.

Overall, a company party brings a number of great benefits for both businesses and their employees. Here’s just a few:

Start the Year off Right

One of the benefits of an office holiday party is that it lets people have a good time and blow off a little steam. A great party helps your employees build their excitement and passion for your company, which improves their productivity. After the holidays, your employees will have the energy to start the new year off on the right foot.

Build Teamwork

Strong teamwork skills are critical to businesses in any industry. But they can be difficult to build and reinforce if your employees only interact in an office setting. A holiday party offers people the chance to “let their hair down,” and discover each other outside their work duties.

Boost Corporate Image

A hidden benefit of an office holiday party is the impact it can have on your business’s image and reputation. When you throw a holiday party, your employees recognize the effort you’re making to create a good work environment. They can see your concern for their well-being. This encourages them to talk positively about the company, and their caring management.

Improve Employee Retention

Happy employees are loyal employee! You’ve got an incredible team, whose skills you rely on daily. When you show your team that you appreciate all their work, they’re more likely to stay with you. And with their help you’ll continue to see growth.

High Quality Employee Prospects

Not only do office holiday parties help you retain your most skilled workers, they help attract the best new employees. Showing your gratitude for your employees is a sign of a healthy corporate culture, one others will want to join. With a reputation for supporting employees, the best people will be knocking down your door for the chance to sign up.

There are countless benefits to throwing a work event like an end-of-year office holiday party. What’s more, those benefits extend beyond even making your employees happy and improving productivity. Are you looking for an exciting way to show your employees how much you care this holiday season? Contact us today, and let’s start planning your holiday party now!